Follow the instructions below to add, update, or remove officers. This includes updating the name, address, and contact information of the officers.
Before you get started
Read the What is an officer article to learn more about the role of an officer.
Depending on your jurisdiction, officer changes may be filed with the government:
Ontario: Officer changes are a filing that needs to be completed with the government.
BC: Officer information is recorded with the government when your Annual Return is filed.
Alberta: Officer changes are not recorded by the government.
Officer changes will be reflected in Ownr after all parties sign the relevant documents they are prompted to sign by Ownr.
You can see your officer changes reflected under Organization > Officers. You can also find all corresponding documents detailing the change under Organization > Minute Book.
Add a new officer
When adding an officer, you have the option to create a position or select an existing one. Ownr pre-populates your officer position for President.
1. On the sidebar, go to Organization > Officers.
2. If you are adding a President, click + Add President. If you are adding another role, click + Add New Position.
When prompted to add a position, type the desired position and press enter or select from the dropdown menu. This will create a new officer position which can be assigned to your desired person and submitted.
3. A director resolution will be prepared and sent out for signing via email. The change will be reflected on your Dashboard when all signatures have been collected.
Replace an officer
The Replace function replaces an existing officer position with a new person.
1. On the sidebar, go to Organization > Officers.
2. Click the drop down next to the name of the person you wish to replace. Click Replace.
3. Enter the information of the new person you wish to be in the role or select an existing individual from the drop down list.
4. A director resolution will be prepared and sent out for signing via email. The change will be reflected on your Dashboard when all signatures have been collected.
Remove an officer
1. On the sidebar, go to Organization > Officers.
2. Click the drop down next to the name of the person you wish to remove. Click Remove.
All corporations must have at least one President. If there is only one President, you will not be able to remove them. You can replace them with a new individual instead.
3. A director resolution will be prepared and sent out for signing via email. The change will be reflected on your Dashboard when all signatures have been collected.
Edit an officer
1. On the sidebar, go to Organization > Officers.
2. Click the drop down next to the name of the person you wish to remove. Click Edit beside Contact Information.
3. Enter the new information and click Save.